Call for nominations to the AIGA St. Louis Board
The AIGA St. Louis Chapter is currently seeking nominations for open board positions. We encourage every chapter member to consider nominating candidates who are current AIGA members in good standing, and who are committed to the support and advancement the profession. Self-nomination is permitted. The efforts of the chapter board are critical in defining and achieving the goals and mission of the chapter membership, as well as supporting the mission and initiatives of the national organization.
All position listed below will have the oportunity to be filled as they have two year term limint. If you are interested in any roles listed below please let us know by filling out this form. In addition all roles are encoraged to have a co-Chair position. Please respond by email with questions or nominations to:
Enrique Von Rohr
President, AIGA St. Louis
BOARD ROLES DESCRIPTIONS
The Executive Board is charged with leading the board broadly and making longer-term strategic decisions for the chapter. This group is made up of the President, Vice President, Secretary, Programming Chair, Treasurer, Membership Chair and Sponsorship Chair as well as other interested chair positions. This group meets monthly.
The broader board varies in degree of roles, most having specific initiatives relevant to the chapters mission and membership interest areas. They meet six times per year with all other times submitting report to the executive team.
All terms are for 2 years.
The President oversees and guides the development of the Chapter, ensuring that Chapter activities are in alignment with the AIGA mission. He/she provides leadership for the Board of Directors and the membership at large. The president supervises the daily administration of the Chapter including financial and communications management and interface with the national office. Responsibilities include:
• Define and guide direction of the Chapter with input by Board and Membership
• Oversee board directors/chairs programming events to troubleshot issues and ensure successful execution
• Serve as point of contact with AIGA’s national office to update and coordinate all relevant information
• Participate in a monthly call with all Chapter Presidents to address overall chapter management
• Write annual report and submit to the national office
• Keep Chapter Affiliation in good standing
• Lead/moderate all Board meetings and annual Chapter Board Retreat
• Share financial responsibility for the Chapter with Financial Director and other leading financial review
The Vice President works directly with the President in maintaining the vision and direction of the Board of Directors. The Vice President assists the President in running Board meetings and preparing an agenda. The Vice President splits time with the President to be available to different committees, as needed. Responsibilities include:
• Preparing external communications from the Board
• Working with the Secretary/Treasurer to file an annual report with the AIGA National
• Performing or supervising specific duties agreed upon by the Executive Board and/or included in the Chapter bylaws (i.e., soliciting election nominations, assisting with the Advisory Committee)
• Leading special initiative for the chapter or overseeing Board roles and development
The Secretary works with the President, Vice President, and Treasurer to review event proposals and budgets, make decisions regarding Chapter policy, and provide guidance for the Board of Directors and the Chapter as a whole. The Secretary is responsible for keeping all Board members up-to-date on pertinent dates and details. Responsibilities include:
• Preparing and disseminating internal communications for the Board (i.e., meeting minutes, Committee reports and Chapter retreat information)
• Serving as a liaison between the Executive Board and individual Board members;
• Providing assistance to Committee Chairs at events
• Proofreading Chapter communications and promotional materials
• Recording and documenting Chapter business (election results, minutes, bylaws, etc.)
• Sending election results to the National office and maintaining a current Board list with the National online database;
• Managing chapter resources (keys, documentation, etc.)
The Programming Director works with all Board members to plans an annual calendar that reflects activities consistent with AIGA’s mission and meets the needs of the St. Louis Chapter members. He/She develop and produces quality and profitable programming; works closely with fellow board members to produce successful programs; oversee and assist Event Chairs with planning of their events, particularly establishing and tracking of event budgets (work with Bookkeeper), and time management; and assist in securing speakers, sponsors and venues when needed. Responsibilities include:
• Produce an annual Chapter calendar of events, including AIGA National events;
• Make sure the calendar on the website is up to date (working with the Web Chair);
• Organize committees to help produce all events;
• Identify potential themes or topics for programming and maintain a programming schedule;
• Work with the Event Chair to help manage all items related to event planning (i.e., securing venues and catering, coordinating event agendas and activities on day(s) of event, securing outside vendors needed for event, obtaining appropriate insurance, etc.);
• Coordinate with the Web Chair and Event Committees to plan and execute effective marketing (eblasts, facebook, twitter, direct mail, phone calls, etc.) for each event;
• Establish and manage appropriate schedules for event materials to be completed and delivered in a timely manner and on budget;
• Coordinate with the Sponsorship Director to make sure sponsors are in place, happy and thanked;
• Work with Committee members to generate and submit a final event report to the Board;
• Create an event summary for each event; manage a Binder of event summaries with related material (i.e., samples of mailings, letters written, budgets, etc) and notes from each event;
• Submit programming summaries to the national office (via national website) before the National Leadership Retreat (in June) and post event descriptions on the dynamic events calendar, located on the AIGA National website.
The Membership Director oversees the growth of our Chapter’s thriving membership. They are responsible for encouraging new memberships, as well as, helping with the needs of our existing membership. Responsibilities include:
• Develop and oversee strategies and initiatives for Chapter growth
• Communicate benefits of AIGA membership via the web and literature
• Assist with planning the an annual Chapter Roundtable event
• Manage event registration and event check-in table
• Present a membership report at each Board meeting from Internet Kit member numbers
• Update the membership (Audiences) on Emma
• Update the membership mailing list and broadly the mailing list for all communications
• Monitor new members and make introductions
• Be familiar with “Membership” section of the Wiki
• Attend monthly membership calls to strategies best practices
The Sponsorship Chair fosters a relationship of mutual benefit between AIGA STL and representatives from allied fields who service the design community. This usually occurs in the form of cash or in-kind sponsorship for Chapter events. He/she will work closely with the Programming Chair in establishing a calendar and identifying potential sponsors for Chapter events and activities. The Sponsorship Chair works closely with a executive committee to accomplish development goals. Responsibilities include:
• Identifying, contacting and nurturing relationships with potential sponsors;
• Submitting monthly reports;
• Maintaining a database of sponsor contact information;
• Providing benefits information (literature) to sponsors and ensuring that sponsors receive promised benefits and paper work, including sponsor thank-yous and acknowledgement in promised media (i.e., website, e-newsletter)
• Working directly with event chairs to help secure sponsorship for specific events, by supplying leads and then creating sponsor agreements and invoices, which are filed with the Treasurer;
• Assess the needs of the Chapter and coordinate with Board of Directors to evaluate budgets and sponsorship needs;
• Facilitate/oversee donation requests;
• Act as host and accommodate vendors at events as needed;
• Creating annual and sponsorship structures that specify levels and benefits for in-kind and cash donations.
The Treasure is responsible for coordinating all financials for the chapter, including annual budgets and working with the bookkeeper to make sure all the chapters paperwork is current. This includes any back accounts and annual legal and tax information for the chapter. Assisting with budget estimates and evaluating post event financials may also be included.
DESIGN SHOW CHAIR
The Design Show Chair is in charge of planning the annual St. Louis design show. This includes:
• Identifying, inviting, and hosting the show judges
• Coordinating the location for the show
• Retaining the individual or design firm to design the call for entries, both as print and online form
• Organizing all entries and coordinating the day of review for judges
• Hanging the show of all winners work
• Making the announcement of the winners on the website
• Printing the awards for all winners and deliver
• Dealing with all relevant correspondence
WEBSITE / INTERACTIVE CHAIR
The Website / Interactive Chair is responsible for the direction of the website. He/she will work closely with the national office in regards to the hosting of the local site. They work closely with each board member as a liaison for information to be added as content to the web.
YOUNG PROFESSIONAL DEVELOPMENT CHAIR
The Young Professional Development Chair is responsible for initiating and leading programming that is relevant to recent graduates and early career designers.
The For-a-Cause Chair is responsible for hosting an annual event that financially supports a non-profit organization through the use of design. Designers/artist may support the event in a variety of ways.
The Education Chair promotes and expands regional student and faculty participation in the design community, serving as a liaison between AIGA National, AIGA St. Louis and Student Group Faculty Advisors. Duties may include coordinating Faculty advisors and their Student Groups, arranging studio tours, related educational activities; keeping records of contact information for each Student Group’s leadership; submitting reports to national, including information about current activities of each Student Group, as well as Chapter events or activities related to education; managing and directing an annual faculty/student roundtable to share event ideas and outline the expectations of the Chapter from each Group; and promoting collaboration between schools.
STUDENT CONFERENCE CHAIR
The Student Conference Chair is responsible for being the lead organizer for the local annual student conference. This person works with the education chair to coordinate the event often working in a supporting role to each other. The chair works with securing a local interested student group to design all the graphics for the event. Chair assist is setting the theme for the conference, securing the speakers and their travel arrangements, securing volunteers for the day of and assuring that all the particular of the event are coordinated such as badges and signage. Other associated details are coordinating the website, communications and promotion, payment terms and overall recruitment of professionals to do the portfolio reviews.
PUBLIC RELATIONS CHAIR
The PR Director draws public recognition towards the graphic design profession and the local AIGA Chapter by promoting and obtaining positive publicity for Chapter activities and events. The purpose of the Public Relations Chair is to draw attention to the valuable contributions of Greater St. Louis graphic design community and raise the profile/visibility of the design profession. He/she is also responsible for promoting AIGA chapter activities (lectures, exhibits, community service, etc.) and generate increased attendance at key events. Duties include maintaining media relations; educating local reporters about graphic design issues and trends; recommending design-related story ideas to local reporters; drafting press releases to announce AIGA news and promote upcoming events; assisting reporters who attend events; assessing if advertising support is necessary for key AIGA St. Louis events. When appropriate, coordinate issues related to advertising placement; support the website through writing copy as needed for events and communications. The Public Relations Director will also provide additional support as necessary for event coordinators; sending out press releases to local publications (i.e., announcing new Board members, lists of design competition winners, upcoming events and activities and other newsworthy items, subject to approval by the Executive Board); keeping a record of public relations efforts, newspaper clippings, etc, and identifying and utilizing new opportunities to build awareness of AIGA and the value of design.